Verarbeitung personenbezogener Daten durch die für das Online-Bewerbungsverfahren verantwortliche Stelle
General information
This data privacy statement is to inform you about how your personal data that is collected as part of the online application process is handled at our end.
The controller
The controller under applicable data protection law is:
Kaiser X Labs GmbH
Kaiserstrasse 28 80801, Munich Germany
info@kaiser-x.com
T: +49 (0) 89 3866790
You may contact our Data Protection Officer at dataprotection@kaiser-x.com
Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.
Purposes of processing personal data as part of the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of conducting the application process including preparing your onboarding or dismissing your application. By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process. Subject to your consent, we may also temporarily add your application to our Talent Pool in order to identify any other vacancies that may be of interest to you (also see the Section on Storage below).
The following data is collected during this process:
Categories of personal data
The processed categories of personal data include:
Your personal data is collected directly from you as part of the recruitment process. In certain constellations, your personal data is also collected from other bodies due to legal regulations. In addition, we may have received data from third parties (e.g. job placement). We also process personal data that we have legitimately obtained from publicly accessible sources (e.g. professional and social networks).
Sharing your personal data
In the course of the application process you will either be contacted directly by us or we will forward your application documents to the HR team of our parent company Allianz SE, who will then contact you directly for an interview.
Only authorised HR staff and/or staff involved in the application process have access to your data.
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under Art. 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio as the data processor.
Storage
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
Your data will be stored for a period of up to six months after the application process has been concluded. This is usually done to fulfil legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymise your data. In case of anonymisation, the data will only be available to us in the form of so-called metadata, without any personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).
Furthermore, subject to your consent, we store your data for up to 12 months after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment in accordance with our employee privacy notice.
Legal basis of data processing
The processing of your applicant data is necessary to be able to decide on the establishment of an employment relationship. The legal basis for this is Article 6 para. 1 lit. b) EU General Data Protection Regulation (GDPR) and Section 26 para 1 German Federal Data Protection Act (BDSG). The transfer of application data is necessary in order to safeguard our justified interests (internal administrative purposes) according to Art. 6 para. 1 f) of the GDPR. The processing of your personal data in our Talent Pool is based on Art. 6 para. 1 a) of the GDPR (your consent).
Rights of data subjects
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the GDPR, depending on the legal basis and the purpose of the processing, in particular the right of access (Art. 15 of the GDPR) and the rights to rectification (Art. 16 of the GDPR), erasure (Art. 17 of the GDPR), restriction of processing (Art. 18 of the GDPR), and data portability (Art. 20 of the GDPR), as well as the right to object (Art. 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent at any time with future effect by contacting dataprotection@kaiser-x.com.
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to dataprotection@kaiser-x.com.
You have the option to lodge a complaint with the data protection officer mentioned above or with a data protection supervisory authority. The data protection supervisory authority responsible for us is:
Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 18
91522 Ansbach, Germany
Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
In addition to this data privacy statement, please view our general data privacy statement at https://www.kaiser-x.com/pages/privacy-policy
This data privacy statement is to inform you about how your personal data that is collected as part of the online application process is handled at our end.
The controller
The controller under applicable data protection law is:
Kaiser X Labs GmbH
Kaiserstrasse 28 80801, Munich Germany
info@kaiser-x.com
T: +49 (0) 89 3866790
You may contact our Data Protection Officer at dataprotection@kaiser-x.com
Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.
Purposes of processing personal data as part of the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of conducting the application process including preparing your onboarding or dismissing your application. By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process. Subject to your consent, we may also temporarily add your application to our Talent Pool in order to identify any other vacancies that may be of interest to you (also see the Section on Storage below).
The following data is collected during this process:
Categories of personal data
The processed categories of personal data include:
- your master data (such as first name(s), surname, nationality, your date of birth, potential starting date and your payment proposal).
- contact details (such as private address, (mobile) telephone number, email address).
- You may also upload your CV and additional application documents such as certificates. These may contain additional personal data such as regarding your education and qualifications.
Your personal data is collected directly from you as part of the recruitment process. In certain constellations, your personal data is also collected from other bodies due to legal regulations. In addition, we may have received data from third parties (e.g. job placement). We also process personal data that we have legitimately obtained from publicly accessible sources (e.g. professional and social networks).
Sharing your personal data
In the course of the application process you will either be contacted directly by us or we will forward your application documents to the HR team of our parent company Allianz SE, who will then contact you directly for an interview.
Only authorised HR staff and/or staff involved in the application process have access to your data.
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under Art. 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio as the data processor.
Storage
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
Your data will be stored for a period of up to six months after the application process has been concluded. This is usually done to fulfil legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymise your data. In case of anonymisation, the data will only be available to us in the form of so-called metadata, without any personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).
Furthermore, subject to your consent, we store your data for up to 12 months after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment in accordance with our employee privacy notice.
Legal basis of data processing
The processing of your applicant data is necessary to be able to decide on the establishment of an employment relationship. The legal basis for this is Article 6 para. 1 lit. b) EU General Data Protection Regulation (GDPR) and Section 26 para 1 German Federal Data Protection Act (BDSG). The transfer of application data is necessary in order to safeguard our justified interests (internal administrative purposes) according to Art. 6 para. 1 f) of the GDPR. The processing of your personal data in our Talent Pool is based on Art. 6 para. 1 a) of the GDPR (your consent).
Rights of data subjects
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the GDPR, depending on the legal basis and the purpose of the processing, in particular the right of access (Art. 15 of the GDPR) and the rights to rectification (Art. 16 of the GDPR), erasure (Art. 17 of the GDPR), restriction of processing (Art. 18 of the GDPR), and data portability (Art. 20 of the GDPR), as well as the right to object (Art. 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent at any time with future effect by contacting dataprotection@kaiser-x.com.
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to dataprotection@kaiser-x.com.
You have the option to lodge a complaint with the data protection officer mentioned above or with a data protection supervisory authority. The data protection supervisory authority responsible for us is:
Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 18
91522 Ansbach, Germany
Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
In addition to this data privacy statement, please view our general data privacy statement at https://www.kaiser-x.com/pages/privacy-policy